This is the time of year when the turkey is a recent plump memory, the mince pies are all gone, the Christmas recycling is on an industrial-scale, and the champagne is in the fridge ready to bring in the New Year.  

A question I usually ask myself is What will I Stop, Start and Continue doing the following year?

I find this is a useful exercise to carry out both personally and professionally.

So why not get some of that old Christmas present wrapping paper out, write down those activities and ask yourself the following :
 

What activities will I Stop doing ?

By this, I don’t mean the post-Christmas detox activities, like drinking horrible tea and running round the block.  In a work context, list the activities and ask yourself – what would happen if you stopped doing this?  

This is your New Year spring clean, clearing out the clutter to free up space to focus on better things.

So once you have done this, and crossed out a chunk of activities, (you will still need to pay people, so payroll stays on the Continue list, nice try!).  Of course, most of what you do is valuable so will stay on the Continue list.

Now the fun bit, you have now created some space and energy, so think about What are the activities that you will Start doing in 2013 ?

Download our Stop, Start, Continue Worksheet below:

Here are some of our HR candidates to consider Stop and Start doing in 2013, we look forward to hearing yours.

HR Candidates to STOP
1.    The Annual Performance review – is this a meaningless paper chain, with low-value conversations with no discernible increase in productivity? If so, then dump it.
2.    Engagement Survey and Action Plan.  Can you really demonstrate that this activity improves productivity, happiness or just improves the survey results every year?  Cause and effect is too difficult to discern, so is time to do something more effective instead?
3.    Doing ‘line-managers work’ with basic employee performance issues. You have rolled out the training, had a ‘hand-holding period’ of 6 months to help less confident managers.  Is now the time to take the hard decision and ask yourselves, if a Line Manager can’t do this now, then do they need to move on?
4.    Creating reports that add no value whatsoever. Unless there is a business reason, stop producing them and see what happens…

HR Candidates to START
1.    Conduct a “meaningful work” review.  Ensure every employee understands how their work fits into the "Why" of your organisation.  Get this right and you will have much more productivity, satisfaction and better results than putting free fresh fruit in the canteen!
2.    Review your HR Strategy to ensure it aligns with the latest Organisation Strategy (which has the habit of changing every quarter)
3.    Conduct a HR Assessment – do you know how much it costs to delivery your HR Services, compared to leading outsourcers or even your competitors?
4.    Check the HR Technology market for Talent Management tools and ditch those awful spreadsheets.
5.    Make more of an effort with Finance and IT…you will always need them, they will always need you…..surprise the CFO and take them out to dinner.
6.    Find out what your Managers really think about HR service – conduct a HR Importance vs Effectiveness Survey to help you hone in on what the priorities should be in 2013.
7.    Ring up your HR Transformation Consultant to help you set-up a successful HR Change Programme in 2013

Whatever you Stop, Start and Continue in 2013, I hope it is a happy and prosperous year for you professionally and personally.

1. In Search Of HR Tech Best Practices, by Naomi Bloom

2. The Future of Human Resources and Social Media, by Sharlyn Lauby, aka HR Bartender, on Mashable

3. HR Costs Rebounding?   from Michael O'Brien in HRE Online  

4.  Performance management: looking in the wrong place from Glyn Lumley, aka HR Maverick 

5. Service Levels for HR Services Delivery – An Evolution, from Jim Koenig – Equaterra

6. A systems thinking guide to outsourcing for the sceptical public sector leader, from the Systems Thinking Review

7. Is HR too big to innovate?, from J.Keith Dunbar, from DNA of Human Capital blog

8. Mobile Apps are Ringing up HRO, Linda Merritt from HRO Insights Blog

9. What Next for HR, Connecting HR at HRO Europe, from HR Transformer Blog

10.  Shared HR services the way forward for local authorities

1.  The end of “here’s one I prepared earlier” – from the HR Maverick Blog, aka Glyn Lumley

2. The evolution of HR Systems – from Josh Bersin

3. If I could change one thing about HR – from Nick Shackleton-Jones, BBC's manager of online and informal learning – Guest Post on XpertHR

To answer this requires the full suite of tools from both HR & L&D.   In this context, any silos between HR and L&D does not make sense.

4.  The HR Ratio Or "How Many Employees Does It Take to Screw Up an HR Department?" – Mike Haberman, HR Observations

5. Is Benchmarking Destructive? – in Consulting Magazine, reporting on a Booz & Company article

We couldn’t agree more with this view as too often we find organisations worrying about external benchmarks when it is not clear why their HR Ratio is much bigger in a particular region or business.  

For more on UK Government HR Benchmarks, see our post -  "HR Benchmarks – A Government Health Warning"

6. What we teach, How we learn – A Guide for Workplace Learning and Engagement – From Benjamin McCall and others at RestartHR

7. Fear and Loathing on LinkedIn – from Steve Boese on Fistful of Talent

8. What future for the NHS staff record – from Vince Lammas at Attractor Consulting

9. Central Government is rubbish at managing Management Consultants – Flip Chart Fairy Tales

10.  Recapping the Not-so-Dog-Days of HRO’s 2010 Summer – from HRO Insights

1.  “The Future of HR” from a shareholders’ perspective -  from Dr John Sullivan

What would HR look like if it were redesigned by shareholders? This is a really interesting perspective on the role of HR from Dr John Sullivan.

2.  The Future Of HRM Software: Embedded Intelligence - from Naomi Bloom, at the In Full Bloom blog

This provides some great insights into the future of HRM software from one of the most knowledgeable experts in the industry.

3. DIY for HRO – from Mark Stelzner, at Infexion Advisor

4.  10 Lessons Learned in the Quest to Become Strategic in HR- from Cathy Missildine Martin at the Profitability Through Human Capital Blog

Great learnings expressed clearly and without jargon.

5. The Holy Grail…Human Capital Development Aligned to Strategy - from J. Keith Dunbar at the DNA of Human Capital

6.  Lynda Tyler Cagni, ex Ermenegildo Zegno on HR 2.0 – from Jon Ingham's Strategic HCM Blog

This is a great case study providing useful insights.

7. HR Technology Trends for 2010  – from John Sumser on HR Examiner

8. Government sets up efficiency hit squad – and warns HR to prepare for a storm – from Rick at Flip Chart Fairy Tales

9. Could the Whitehall reshuffle lead to one massive government back office?  – from Inside Outsourcing at Computer Weekly

10.  Met chief: HR could be “priced out as an expensive overhead” – interview with Martin Tiplady, HR Review

April has been a bumper month for a good selection of HR Transformation related articles, from using 6 Sigma in recruitment, optimising your HR Shared Services, to how the iPad can help HR.
Here is a a leading question, 'Are Performance Management appraisals the Great Evil?'  Election fever is gripping the UK and the main political parties are locking horns in a final show down.  The last three articles here deal with UK Government policies including a comparison of the main parties manifestos on skills and training.

1.  6 Sigma Recruiting – from Jason Buss, The Talent Buzz

6-Sigma can work in HR when used in the right context, with the right skills. It works really well with higher volume for repeatable processes like recruitment. In the right hands, the results are dramatic and can pay for your Black Belt many times over.  This article also includes a useful slide deck.

2.  HR Shared Services Optimisation: Attaining the full potential of HR Shared Services – from Outsourcing World

This is a good post about how to get the most out of HR Shared Services. You have gone through the blood, sweat and tears of getting the model working, so what do you do next? Here are 10 excellent ideas and suggested initiatives. Find out more about “leaner, not meaner HR” and “HR orphans”.

3.  5 ways to torpedo your next HR sale – from Mark Stelzner, Inflexion Advisors
We often facilitate vendor evaluations for HR Services and we've seen lots of pitches over the years ranging from the incredible to the incredulous, to the downright dreadful. This is a candid post which outlines the ways HR vendors can “fail spectacularly”.   Do you recognise any of these “torpedos” ? We do too.

4.  Workday and the unspoken benefits of SaaS – from Phil Wainewright, ZDNet
This is a good article about Software as a Service (SaaS).

“Our estimate is Workday is at least 25%, perhaps 50% cheaper than on-premise competitors Oracle or SAP, mainly due to the simpler implementation and process configuration of the Workday solution.” according to Aviva.

Cost is one of many issues when considering future HR Tech options, but the above statement is a powerful claim.  What does your IT Director think about SaaS ?

5.  How the iPad Can Change HR – from Jason Corsello, KI OnDemand
Is an iPad a big iPod or a laptop with a big screen? I am not sure because I am still waiting for my evaluation copy. (subtle hint to Apple)

Large proportions of the workforce in retail & manufacturing industries have limited access to PCs.  In the design of HR Operating models a big challenge is how to get these employees to access HR service channels, including self-service HR applications and tools to manage vacancies, book courses and update personal info. 

We need to use all the ‘pull factors’ we can to get employees to use HR services and providing a few iPads could be worth considering for certain groups of.  Jason outlines examples from streamlining mundane and repetitive forms, interactive training, performance management and perhaps the area with most potential ‘mobilising HR’.

6.  Performance Evaluations: "The Great Evil"? – from Mike Haberman, HR Observations Blog
Is Performance Management The Great Evil? Systems Thinkers think so and it would seem that many employees think so too. Does the effort pay off and should HR focus their efforts on other initiatives to improve employee performance?

"This corporate sham is one of the most insidious, most damaging, and yet most ubiquitous of corporate activities. Everybody does it, and almost everyone who's evaluated hates it. It's a pretentious, bogus practice that produces absolutely nothing that any thinking executive should call a corporate plus." Quoted in the article from authors Samual A. Culbert and Lawerence Rout.

Strong words indeed, but a thought provoking article and interesting discussion which represents different views on the subject.

7.  If eLearning is still not seen as effective – how will social learning take off?- from Martin Couzins, XpertHR
eLearning has proven to be a cost-effective way to deliver training in  certain areas and the potential for Social Learning is great given the tools, connectivity and knowledge we now have at our fingertips.

However a recent survey by CIPD, on UK Training methods, found that eLearning was floundering at the bottom of the pile on 12% (it was 7% in 2009).  Martin asks a really good question, if eLearning is still not seen as effective – how will social learning take off?
Another question for us is :- if eLearning is a cost-effective way to deliver training, why isn't it used more by organisations?

8.  Election 2010 Briefing – skills and training – from CIPD
The UK election is on May 6th, but when choosing which party to vote for, how important are their policies on Skills and Training?

To grow the economy, enabling the workforce with the right skills and training is absolutely key.   This is a useful three page summary of the main parties manifestos on skills and training. It includes apprenticeships, youth unemployment and internships.

9.  Don’t bank on efficiency savings – from Flip Chart Fairy Tales
The Conservatives say they can get £12 billion more efficiency savings out of the UK public sector than the government has claimed.    “Back-office efficiencies” are proposed by all politicians to reduce the deficit to a more manageable level.  Rick points out the problem with efficiency savings is that they are "probably unachievable".  Developing a realistic business case is difficult work but Rick suggsts the politicians need a reality check.  For more on HR efficiencies in the public sector, see our article about Government Benchmarks – a Government Health Warning.

10.  HR Transformation in Local Government - from Nicola Grimshaw, director at Digby Morgan writing in Changeboard
This is a good article about HR Transformation trends in UK Local Government.  It picks up on trends in collaborative working, headcount freezes and outsourcing.  Nicola reckons that 75% of all local authorities are in the process of adopting an Ulrich style HR Operating Model.

We hope you enjoyed our latest and greatest HR Transformation Articles for April.

Many thanks for the feedback for our Top 10 HR Transformation Articles from March, as always we would welcome any suggested articles, or follow us on Twitter @AndySpence.

In the UK Civil Service, there is 1 Human Resource professional for every 50 employees. In other sectors with some degree of standardisation, larger organisations should be achieving a ratio way beyond 1 HR professional to 100 employees. The report indicates that HR in the UK Public Sector is about half as efficient as it should be.

The UK Government has presented its strategy for delivering efficiency savings in the Public Sector, Putting the Frontline First – Smarter Government and states that "This plan delivers better public services for lower cost". The report refers to a range of tactics including strengthening the role of citizens and civic society, accelerating the move to digitalised public services, allowing local authorities to create further commercial opportunities and streamline central government for sharper delivery. The report also highlights the objective of improving back office processes to the standard of the best.

To make the proposed Public Sector changes, and make them stick, requires effective people management and HR has a key role to play in this. As "Next Generation HR" – the Civil Service wide employee framework recognises, it is key that performance improvement, engagement and wellbeing, competencies and skills and smarter workforce deployment are delivered more effectively. The key to "Putting the Frontline First" is "Putting employees first" – they ultimately will deliver these changes.

In the report Benchmarking the Back Office IT, Finance and HR metrics have been published for Government departments. The tactic of "Naming and Shaming" with benchmarks can be a useful and powerful technique when used appropriately. However benchmarking alone should never be used to size any function, it is a crude yard-stick. Sizing HR functions should be linked to the wider organisational goals. The question should not be "how do we achieve 1:77 or 1:150?", rather "what are the goals of the organisation and what HR capability and resources do we need to deliver them?"

Armed with this benchmark data, Click here for spreadsheet with HR Benchmark Data (with Glass Bead Consulting Ranking), the HR Transformation Analyst team at Glass Bead Consulting were let loose for some initial number crunching. The data, at this stage, has too many questions and gaps to be analysed in a meaningful way, but here are some comments and observations.

Comments on HR Benchmarking Data

1. 1. The data shows '% Cost of HR Function' (against total running cost) and 'Ratio of Employees (FTE) to HR Staff', plus Average Working Days Lost to Sickness (AWDL).
    
2. 2. Using Benchmarks is a minefield with many reasons for anomalies. It is often a more productive use of time to work out why there are differences within an organisation. The metrics chosen have their flaws, for example the Ratio of Employee (FTE) to HR Staff might show variations due to degree of outsourcing and definitions. '% of Cost of HR function' will vary considerably depending on the type of expenditure i.e. running Embassies around World or calculating benefits payments.
    
3. 3. In terms of HR metrics, we prefer the 'Total Cost to Serve per employee' metric as it reflects 3rd party spending and relative salary costs. E.g. the HR : Employee ratio might be very high because 50% of HR is outsourced, however the 'Total Cost to Serve per employee' allows a better comparison.
    
4. 4. It would be useful if the report published "number of employees" and "number of HR Staff" – then the departments could be grouped into similar size. An organisation with 500 employees clearly has less options for economies of scale and skill, not to mention investments, than one with more than 20,000.
    
5. 5. Why are there gaps in the data? These are the most basic data elements you would look to in a HR Assessment. How many employees do you have and how many HR staff? Why is this so difficult?
    
6. 6. The document mentions, 1:77 (see graph below), as an private sector industry median performance. However, in a recent discussion in the CIPD LinkedIn community, there was general agreement that 1:100 is a sensible starting point. Larger Private Sector top performers are way beyond 1:100, with the use of shared service centres, Employee & Manager Self Service tools, effective use of 3rd parties, and re-allocation of people management responsibilities.

   
    

7. 7. Why include Sickness (AWDL) as a metric here? Although there are correlations between effective HR and this is an important metric, it is one of many goals. Managing sickness is not solely HR's job – it is also the mangers responsibility. However important Sickness is, it is a distraction in this context.
    
8. 8. Where is the NHS data? The NHS should be much further ahead than other Government departments following the large investment in ESR (HR Oracle based system) which has now been implemented. Having a common HR System is a key building block for more efficient Shared Services. It is important that NHS data is included to get a baseline from which regional shared services can now start to be planned.
    
9. 9. Our HR analysts had some issues with the data, but highlight some of the 'HR : Employee ratios' that stood out were as follows :-
    

21 – Northern Ireland Office 25 – Ministry of Defence 28 – Department for Transport 33 – HM Treasury 37 – Cabinet Office 38 – Department of Business, Innovation and Skills

Even with a target of 1:77, the figures above show there is a long way to go.
(For readers from the Private Sector, how does your organisation compare?)

As Rick, from Flip Chart Fairy Tales asks, in Government support functions: over-spending and over-staffed, what does this tell us about the efficiency of the Civil Service as a whole? If an organisation is delivering at 1:20 or even 1:40, it is not delivering HR effectively. I would go as far as saying 1:100 has been the litmus test for organisations if we are going to use crude benchmarks. The scope of the report doesn't tackle how well HR does in terms of helping organisations achieve their objectives (which is why HR exists). Better links need to be made between progress on 'Next Generation HR' and ongoing Benchmarking reporting.

Any plans to transform UK Public Sector needs strong leadership, robust performance management, employee engagement and the right competencies and skills deployed at the right time. In other words a well functioning, modern HR department. Reporting the key HR Metrics is a fine idea and good starting point. However it is important that the right metrics are assessed and any decision-making framework includes a much broader set of a data so that meaningful targets are set and delivered.